Privacy Policy

Last updated: December 2024

At My Invoice GPT ("we", "our", or "us"), we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our invoice generation service.

1. Information We Collect

We collect information that you provide directly to us, including:

  • Account Information: Email address and password when you create an account
  • Invoice Data: Client names, email addresses, invoice amounts, service descriptions, and payment information you provide when creating invoices
  • Payment Information: When you upgrade to a paid plan, payment processing is handled by Stripe. We do not store your credit card details
  • Usage Data: Information about how you use our service, including invoices sent, features used, and interaction patterns

2. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our services
  • Generate and send invoices on your behalf
  • Track invoice delivery and open rates
  • Process payments and manage subscriptions
  • Send you service-related communications
  • Respond to your comments, questions, and requests
  • Detect, prevent, and address technical issues or fraud

3. Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

  • Service Providers: We use third-party services (Postmark for email delivery, Stripe for payments, Supabase for data storage) that help us operate our service
  • Invoice Recipients: When you send an invoice, the recipient will receive the invoice content you created, including your business details
  • Legal Requirements: We may disclose information if required by law or to protect our rights

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. This includes:

  • Encryption of data in transit and at rest
  • Secure authentication practices
  • Regular security assessments
  • Limited access to personal data by employees

5. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you services. Invoice data is retained to allow you to access your invoice history. You can request deletion of your account and associated data at any time.

6. Your Rights

You have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate data
  • Request deletion of your data
  • Export your data in a portable format
  • Opt out of marketing communications

7. Cookies and Tracking

We use essential cookies to maintain your session and preferences. We also use tracking links in invoice emails to help you know when your clients view your invoices. This tracking is a core feature of our service.

8. Third-Party Services

Our service integrates with ChatGPT (OpenAI) to provide the conversational invoice creation experience. When you use our service through ChatGPT, OpenAI's privacy policy also applies to your interactions.

9. Children's Privacy

Our service is not intended for children under 18 years of age. We do not knowingly collect personal information from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Email: [email protected]